Working With Academic Probation Students


 
 
 
The goals of the pilot project for mandatory advising for academic probation students are to:
 
1.      Increase both the retention of the students and the GPA of the returning students
2.      Decrease the number of students placed on academic suspension
 
Process
 
  1. Student is placed or continues on Academic Probation after failing to achieve a 2.0 cumulative GPA after semester grades are posted-a registration block is placed on their records, preventing them from registering or changing an existing schedule (NOTE: Currently enrolled students who are currently on academic probation will also have a registration block on their records, and must follow the same process)
  2. Letter is sent to the student from Admissions notifying them of their status and providing contact information, a web link to the "Probation Exercise,” is included in the letter,  that students should complete before advising visit (see attached).
  3. If the student logs on to CampusConnect, a pop-up message will say:

You currently are on academic probation. SPC is committed to your academic success; therefore please contact your advisor or one of the South Plains College Counseling Centers for assistance with registration.
Levelland Counseling Center: 806-894-9611, ext. 2366
Reese Counseling Center: 806-894-9611, ext. 4606
Plainview Center: 806-269-9611, ext. 4302
If additional information is needed, please contact Christina Conner, Retention Specialist, at 806-894-9611, ext. 2961.
 
 
  1. Student makes an appointment with their advisor or the Counseling Center for assistance, or attends open registration or late registration
  2. During visit with counselor/ advisor, the following is expected to take place:
    1. Counselor/advisor discusses “Probation Excercise,” with student and makes appropriate recommendations based on the student’s responses
    2. Counselor/advisor determines any course or credit hour limitations for the semester schedule
    3. Counselor/advisor completes the “Academic Probation Contract” with the student, and both sign (see attached); student is strongly encouraged to take either HUDV 1100, 1200, or 1300 if they have not already successfully passed one of the classes
    4. Counselor/advisor removes the registration block by:
1.      Going to “Demographic Information,” in CampusConnect
2.      Clicking on “Update Demographic” and, using drop-down menu next to “Cleared for Web Registration,” change the item to “Yes”
 

      6. Counselor/advisor either scans contract into FileBound under the student’s Admissions Academic   Probation folder, or forwards a copy to Christina Conner at Box S for scanning

 
Please note: The “Cleared for Web Registration,” box under Demographic Information on CampusConnect is to be used for students placed on academic probation.
 
 
How is a student taken off Academic Probation?
 
A student is removed from academic probation once their cumulative GPA reaches 2.0 or higher.

 
 
 
 
If you have any questions about the project, please contact Christina Conner, Retention Specialist, at cconner@southplainscollege.edu or 806-894-9611, ext. 2961.