Section 6

6.1 COUNCIL DEFINITION

General Definition: Council- a council is a permanent assembly which meets at regular intervals and whose membership is entirely ex-officio. A council may be legislative, advisory or consultative in nature.

6.2 ACADEMIC COUNCIL

I. Purpose- The major responsibility of the Academic Council is to review all curriculum and program changes, and to either approve or disapprove adoption.

II. Membership- The membership includes all departmental chairpersons, vice president for student affairs, the dean of arts and sciences, dean of technical education, dean of health occupations, dean of continuing and distance education, dean of admissions and records, the director of guidance and counseling, the director of the teaching and learning center, and the vice president for academic affairs, who serves as chairperson for the council.

III. Meetings- The council meets twice a year and at other times as needed. Requests for special meetings should be directed to the vice president for academic affairs.

6.3 ADMINISTRATIVE COUNCIL

I. Purpose- The purpose of the council is to review and propose policy and procedural changes affecting South Plains College.

II. Membership- The Administrative Council is composed of the following administrative officers; the president, (who serves as chairperson), vice president for finance and administration, vice president for academic affairs, vice president for student affairs, vice president for institutional advancement, provost, dean of arts and sciences, dean of technical education, dean of health occupations, dean of continuing and distance education, and dean of admissions and records.

III. Meetings- The council meets at the call of the president.

6.4 EXECUTIVE COUNCIL

I. Purpose- The primary purpose of this council is to inform each of the other members what is being accomplished in his or her division. A secondary purpose is to inform the president of any problem that exists within their division. There is no agenda for these meetings. Each person may discuss any item of business that needs attention. The council also discusses the calendar, programs at the college, financial problems, legislative affairs and coordinating board meetings.

II. Membership- The Executive Council is composed of the president, vice president for finance and administration, vice president for academic affairs, vice president for student affairs, vice president for institutional advancement and provost.

III. Meetings- The council meets each Monday morning. The only exception to this is when one or more of the members cannot attend.

6.5 INSTRUCTIONAL COUNCIL

I. Purpose- The major purpose of the council is to provide a communication link among the major divisions.

II. Membership- The membership includes the vice president for student affairs, the dean of technical education, the dean of arts and sciences, dean of health occupations, the dean of continuing and distance education, director of libraries, the associate dean of workforce development, and the vice president for academic affairs who serves as chairperson.

III. Meetings- The council meets monthly during the academic year and at other times as required.

6.6 STUDENT SERVICES COUNCIL

I. Purpose- The major purpose of the council is to provide a communication link among the major divisions.

II. Membership- The membership includes the dean of admissions and records, dean of students, dean of student life, associate dean of student services, director of counseling and guidance, director of financial aid, director of enrollment management, and the vice president for student affairs who serves as chairperson.

III. Meetings- The council meets monthly during the academic year and at other times as required.