CB. Purchase of Supplies and Equipment for the College (BP)

It is the policy of the Board of Regents that all purchases be made within the laws and guidelines established by the State of Texas. This includes the Texas Education Code, Attorney General Opinions, Texas Local Government Code, Texas Uniform Commercial Code and established Board policies. The College President is authorized to delegate the coordination of the college purchasing process to an appropriate member of the administrative staff. Those authorized to purchase supplies and equipment for the College will abide by the following requirements in making the necessary arrangements for bids, quotations and contracted services and will comply with federal and state requirements as outlined in the Code of Federal Regulations, 34, Subpart P, Sections 74.160-74.166. 

  1. No bids are necessary (unless it is a part of a bid list) for the purchase of equipment, supplies or contracted services costing less than $5,000.       
  2. Informal bids in the form of signed quotations should be received for the purchase of equipment, supplies or contracted services costing more than - $5,000 and less than $10,000 from at least three (3) vendors before a decision to purchase is made.
  3. All items of equipment and supplies (aggregate cost) costing $10,000 or more and all contracted services costing $25,000 or more are subject to the formal competitive purchase process. Legal notices will be placed in a local paper at least two (2) weeks prior to bid openings. Bids will be opened and read aloud at a designated location.  In accordance with existing state statutes, bids representing the best value to the College will be taken in all cases.
  4. In according with existing statutes, items purchased through the Texas Procurement and Support Services (TPASS) and other local government purchasing cooperatives are not subject to the competitive purchasing process.

Specific operational policies and procedures regarding the purchasing of equipment, supplies and contracted services are found in Section CBA Purchasing Operating Procedures.

Revised: 1/10/08